MD’s Secretary – Administration Department
-Bachelor’s degree / Secretary course
Years of Previous Experience:
-Four to Six years of executive assistant experience preferably in the IT industry
-Experience managing multiple calendars
-Experience with booking travel
-Answering phones and routing calls to the correct person or taking messages and welcoming CEO’s guests.
-Preparing memos, invoices letters, expense reports, and other documents.
-Reading and analyzing incoming memos, submissions, and distributing them as needed.
-Filing and retrieving corporate records, documents, and reports.
-Opening, sorting and distributing incoming faxes, emails, and other correspondence.
-Using various software, including word processing, spreadsheets, databases, and presentation software and outlook for emails.
-Handle financial banking transactions and maintain record.
-Acts as the point of contact between the CEO, employees, and other external partners.
-Make travel and accommodation arrangements for CEO and other senior management.
-Working pro-actively to assess conflicts and travel (e.g., if a meeting has been scheduled in Islamabad, pro-actively work to suggest and recommend travel options to ensure executive is in the right place for meetings without prompting)
-Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
-Helping prepare for meetings.
-Accurately recording minutes from meetings.
-Dealing with a number of senior stakeholders to co-ordinate meeting with senior executives
-Exceptional written communication skills to deal with external stakeholders
-Prioritizing requests without input from CEO
-Performing office duties that include ordering supplies and managing a records database.
-Experience as a virtual assistant.
-Provide general administrative support.
-Manage information flow in a timely and accurate manner.
-Any other task assigned by CEO.
-Excellent written and verbal communication skills.
-Computer software skills including Microsoft Office
-Time management skills
Last Date to Apply: October 15, 2020